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ATS keywords · Administrative Assistant

Administrative Assistant resume keywords that get past the screening software.

Admin roles are screened on software and office tasks. Ads often list Microsoft Office, scheduling and record-keeping word for word.

Hard skills and tools

The terms recruiters most often filter administrative assistant applications by. Use the ones you can back up, written the way the ad writes them.

Microsoft OfficeExcelWordOutlookCalendar managementSchedulingData entryRecord keepingFiling systemsOffice managementTravel arrangementsMeeting minutesInvoice processingGoogle WorkspaceReception

Soft skills and ways of working

These count less on their own. Put them inside achievement bullets instead of a list.

OrganisationAttention to detailDiscretionTime managementCommunicationMultitasking

Certifications ads ask for

Microsoft Office Specialist (MOS)Typing speed (wpm)

Before and after

Example bullet

Helped the manager with office work.Managed calendars and travel for 3 directors, scheduling 40+ meetings a week in Outlook and keeping minutes for board meetings.

Example only. Use your own real numbers. If you don’t know a figure, leave it out rather than guess.

Three rules for this role

  1. List each Office app separately, plus your level.
  2. Say who you supported (role and number of people).
  3. Typing speed in wpm is a common filter. Include it if it’s good.

Questions

What keywords should a administrative assistant resume include?

Start with the hard skills named in the job ad, then add certifications and tools you actually use. Common ones for administrative assistant roles include Microsoft Office, Excel, Word, Outlook, Calendar management, Scheduling.

Should I copy every keyword from the job ad?

No. Only add a keyword when your experience supports it. Recruiters read the resume after the software ranks it, and a claim you can’t back up costs you the interview.

How do I know which keywords I’m missing?

Paste the job ad and your resume into SubMac’s free checker. It shows your match score and lists the keywords from the ad that your resume doesn’t contain.

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